- IT
- OHSE
- Committee structure overview
- Emergency Management
- Environmental Management
- Incident reporting
- Induction considerations
- Laboratory safety
- Managing OHSE
- OHSE Manual
- OHSE Training Requirement
- Occupational Health, Safety & Environment (OHSE)
- Purchasing goods and services
- Safety in the workplace
- Staff and student safety off-campus
- Useful links
- Workplace inspections
- HR
Purchasing goods and services
All goods and services purchased at the university must comply with occupational health, safety and environmental standards.
Pre-purchasing requirements
Please take the following steps to ensure that all goods and services comply with health, safety and environmental requirements BEFORE you order them:
Step 1
Make sure that your supplier is on the faculty's Approved Suppliers List [PDF 96KB].
If you would like to add a supplier to the faculty's Approved Suppliers List you will need to consult the faculty OHSE Manager. Please note: suppliers are only added to this list if they satisfy the following requirements:
- Their goods meet Australian product standards or equivalent,
- They comply with relevant legislative requirements,
- They meet relevant environmental standards, and
- They have qualified maintenance and servicing personnel.
Step 2
If you have a contractor make sure you give them an induction the first time they come on site. The induction checklist is available at: http://www.mdhs.unimelb.edu.au/files/mdhs/I4VisIndv5x2.pdf
Step 3
Complete the pre-purchase checklist [P1 PDF 60KB]. To be completed by the person ordering the goods or service. The pre-purchase checklist is designed to ensure that relevant information in relation to the environment, health and safety aspects of the good or service is checked prior to purchase. Also make sure that a risk assessment has been completed where required.
Step 4
Check the Australian product standards (Health and Safety) listing [P2 PDF 58KB]. To be completed by the person ordering the goods or service. Where applicable, the relevant Australian Standard number should be written on the purchase order. (If an item is not on this list, then it is likely to be irrelevant to Health and Safety considerations.)
Step 5
Check the items when they are received to make sure that you complete the Post Purchase Checklist [P6 PDF 53KB] if the item is of value above $5000.00, is an electrical item, or the item has a specific OHSE requirement stipulated in the pre-purchase assessment. Also check that:
- The invoice number matches the purchase order number
- You got precisely what you ordered (model number, quantity, etc)
- Appropriate usage and safety instructions are included
- Any other stipulated requirements – as listed under Approved Supplier Requirements – are met.
Step 6
Check that your contractor performs the repair work safely and then ensure that items that have been repaired after they have been tagged out are only returned to service when they have been satisfactorily repaired. the return to service checklist should be completed and a copy retained with the invoice or service report. [P7 PDF 54KB]
Step 7
Report any concerns about contractor services, goods, or unsafe behaviours to the Faculty OHSE Manager via email: ira.tedja@unimelb.edu.au. The Faculty OHSE Manager will also conduct yearly reviews on contractor and supplier performance using a survey template.